Not all
technological advancements are good. As more and more people use the internet
and internet devices, more and more ill-disposed individuals are trying to take
advantage of unknown vulnerabilities. Although modern technology makes it
easier to work with multiple files, irresponsible file-keeping can make a dent
in your business security.
There are a lot
of reasons why you should keep your information safe and secure. Even
governments set some legal standards for businesses and offices to prevent
criminal activities. But not all people are adept in using computers beyond
office tools like word processors. Here are the things you and your team can do
to make your data more secure.
1. The Good Old Password
Protection
Here’s a thing
about office files: they include additional password protection. And yes, even
people with few computer knowledge can do it with ease. No, password protecting
each file might not be the best option, but putting a password to a computer is
still one of the best security measures. Even non-techie people can unlock
their computers with a password. You might instead want to encrypt the hard
drives being used in the office.
2. Only Use Legit Programs from
Trusted Sources
Unfortunately,
a lot of businesses, especially those small ones in third-world countries,
pirate the software and even the operating systems they use. Installers of
popular apps and even Microsoft’s Windows operating system can be downloaded
from the internet easily. Unfortunately, these apps usually have malware added.
Using legit programs, even though costly, would increase the level of
protection for your files and system overall.
3. Put Your PCs to Sleep
Do you know
that hacking still happens even when you’re in front of your PC? What more if
you’re not in front of the screen? It’s a common practice to put your computer
to sleep when you’re not going to use it. Not just because of energy reasons,
but also for security. Security analysts recommend putting the computer to
sleep when leaving the desk, even if you’re only getting your cup of coffee.
Prevention is still the best cure when it comes to cybercrime.
4. Make a Better Internal
Policies
Hackers can not
only access all the essential files inside the computer. Other devices, such as
printers and routers, can be targeted. Implementing better policies will do a
great job in deterring hacking attempts and data breaches. These can be done in
as simple as getting all your files in shared printers, shredding unnecessary
documents, and minimizing employee access to sensitive data.
5. Protect Your Physical
Records with Technology
Even in the digital age, you can’t avoid using paper for transactions. Using drawers with locks are not only old-fashioned but vulnerable as well. Yes, it can still help in deterring most attempts, but keys can be stolen from you without your concern. Using new yet simple tech like fingerprint padlock can secure your paper records, and you don’t have to worry about stolen keys and such.
